We are seeking an experienced Senior Bid Coordinator to join a fast-paced technology and AV solutions team. This role is key to delivering high-quality, compliant, and compelling proposals, supporting business growth across enterprise clients.
The Senior Bid Coordinator will manage end-to-end bid activity, ensuring timelines are met, content is accurate, and stakeholders are fully engaged throughout the process.
Key Responsibilities
Bid Coordination & Delivery
- Manage the full bid process, from opportunity qualification to submission
- Develop bid timelines, compliance checklists, and action plans to meet deadlines
- Track progress, escalate risks or delays, and maintain accountability across the team
- Support and guide other bid team members to ensure smooth operations
- Assist the Bid Manager in balancing workloads and concurrent deadlines
Content & Quality Assurance
- Draft, edit, and refine proposal responses for accuracy, clarity, and alignment with requirements
- Ensure all submissions comply with client specifications, evaluation criteria, and company standards
- Tailor standard content, case studies, and CVs for each opportunity
- Conduct compliance and quality checks, escalating issues as needed
Stakeholder Engagement
- Coordinate with sales, technical, and service teams to gather required inputs
- Communicate deadlines, requirements, and progress updates clearly
- Chase contributions and escalate challenges to the Bid Manager
Process & Continuous Improvement
- Maintain document control and upkeep of centralised content libraries and templates
- Identify opportunities to streamline bid processes and improve efficiency
Experience
- Proven experience coordinating bids, proposals, or tender submissions
- Highly organised with the ability to manage multiple deadlines simultaneously
- Strong attention to detail with excellent proofreading skills
- Proactive, solution-focused, and able to anticipate challenges
- Confident communicator with strong stakeholder management skills
- Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
- Experience with Adobe Creative Cloud (InDesign, Illustrator) is advantageous but not essential